Role Description/Criteria
Santa Maria College is a Catholic Girls鈥� Secondary School enriched with the tradition of the Sisters of the Good Samaritan catering for over 800 students from Year 7鈥�12. Authorised as an International Baccalaureate global school, Santa Maria College offers the Middle Years Program (Year 7鈥�10) as part of their contemporary approach to learning. Santa Maria College promotes the safety, wellbeing, protection and inclusion of all children and young people.
At Santa Maria College, our vision of One Community, Three Villages embodies our commitment to educate young women now and into the future. Acutely aware of the interdependence between Faith, Learning and Wellbeing, our curriculum aims to naturally wed the IB Program and the values of the Good Samaritans.
We are seeking candidates looking for Casual employment available across 5 days. Must be available September and October 2026.
About the Role:
Working under the direction of the HR Manager, this administration role will be responsible for supporting the administration team at the College during leaves of absence, working across both reception and/or Student Services. This role will also share the role of First Aid Officer when onsite.
The Administration Officer works with discretion and confidentiality and is the first point of contact for monitoring communications and workflow, presenting a professional, warm, positive and welcoming presence, engaging with the wider School community in a manner that brings credit to the school.
In this diverse role your duties and responsibilities consist of;
- managing College landline enquiries and diverting calls to relevant stakeholders
- managing foot traffic in and out of the College via the College gates
- ensuring all Visitors and Contractors are signed in correctly
- provide administrative support to various departments
- work with discretion, diplomacy and confidentiality聽
- supporting with DP's schedules/arranging meetings, booking meeting rooms, email management, filing and records management
- supporting with day to day correspondence and preparation of letters, photocopying, reports, presentations and other material as required聽
- organise, facilitate and support internal and external functions聽
- liaise promptly and efficiently with external contacts as required
- Maintain accurate records, databases and files.
- Use the school鈥檚 database system to record, report聽and manage student absences and student sign in and out processes聽
- Support with the monitoring of First Aid room, providing First Aid when required and maintaining First Aid records
- Support with other administrative tasks as required
About you
- confident in working autonomously and in a team setting to produce quality outcomes
- clear sense of initiative and personal accountability聽
- exemplary interpersonal skills including conflict resolution and active listening
- high level written and verbal communication skills including attention to detail and accuracy
- high level problem solving skills聽
- excellent planning and organisational skills聽
- effective time management skills and ability to prioritise workload efficiently
- confidence in providing information to students, parents, staff聽
- confidence in assisting leadership staff and in managing sensitive information
- proficient in Google suite and the use of ICT for communication and record keeping
- proficient in organising and coordinating meetings and events聽
- current Working with Children Check聽
- current National Criminal History Record Check
- Level 2 First Aid and CPR Certificate (desirable)
- have genuine interest in the school, students and families within the School Community and able to develop cooperative working relationships.
Benefits
- Enjoyable and friendly work culture with a great team environment
- Employee Assistance Program to support mental health & wellbeing
- Smart Salary Packaging available
- Staff Functions, Celebrations and Events
- Commitment to Personal Development relevant to your role
If you think you have the right skills, values and passion that align to Santa Maria and looking to take the next step in your career, please apply now by completing the attached Application Form alongside your resume and cover letter to principal@santamaria.vic.edu.au. Please include your Qualifications.
We encourage you to visit our website for further insight into who we are at Santa Maria College.
Please get your applications in early. We reserve the right to interview and offer the position prior to the closing date.
All young people who come to Santa Maria College have a right to feel and be safe. We are committed to the safety and wellbeing of all young people. We are committed to providing a child safe and child friendly environment. We regard our child safety obligations and responsibilities with the utmost importance. All Staff are required to adhere to the College鈥檚 Child Safety Policy and the Child Safety Code of Conduct and be committed to the safety and wellbeing of children.
Application Procedure
Applications should be made in writing and forwarded via email to the Principal: principal@santamaria.vic.edu.au