蜜桃视频

Home > 蜜桃视频 > Policies > Privacy Policy

1. Introduction

蜜桃视频 (蜜桃视频) is a company limited by guarantee established in 2021 by the Archbishop of the Catholic 蜜桃视频 of Melbourne to assume the governance and operation of 蜜桃视频 schools across the 蜜桃视频 of Melbourne. 蜜桃视频 subsequently established Melbourne 蜜桃视频 Catholic Specialist Schools Ltd (蜜桃视频S) to provide educational services to children with diverse needs and Melbourne 蜜桃视频 Catholic Schools Early Years Education (蜜桃视频EYE) to provide early years care and education services.

The Statement of Mission in the 蜜桃视频 Constitution, and the constitutions of its subsidiaries, 蜜桃视频S and 蜜桃视频EYE, sets out the Archbishop’s expectations of Catholic schooling in the 蜜桃视频 and provides an important context and grounding for the company and the direction which the 蜜桃视频 Board must always observe in the pursuit of the company’s objects.

The Board must ensure that all policies and procedures concerning the operations of 蜜桃视频, and its subsidiaries are consistent with the Statement of Mission and company objects, as well as any directions issued by the Archbishop from time to time.

2. Background

蜜桃视频 schools, school boarding premises operated by 蜜桃视频 schools and specialist schools operated by 蜜桃视频 subsidiary, Melbourne 蜜桃视频 Catholic Specialist Schools (蜜桃视频S) (in this policy, collectively 蜜桃视频) is bound by the Australian Privacy Principles (APP) contained in the Privacy Act 1988 (Cth) (Privacy Act) and if required by contractual obligations, the Privacy and Data Protection Act 2014 (Vic) and the Information Privacy Principles contained within that Act. 蜜桃视频 and its schools are also bound by the Health Records Act 2001 (Vic) (Health Records Act).

3. Purpose

This policy sets out how 蜜桃视频 manages the personal information and the rights of Parents and Students in relation to personal information held about them, including how to make a complaint and 蜜桃视频 deals with complaints.

4. Scope

This policy applies to all personal and sensitive information (including health information) handled by 蜜桃视频.

5. Principles

The following principles apply to the handling of personal information by 蜜桃视频:

• personal information is managed in an open and transparent way
• only personal and / or sensitive information that is reasonably necessary for 蜜桃视频’ functions or activities is collected
• fair and lawful means is used to collect personal information
• consent to collect sensitive information is obtained unless specified exemptions apply
• reasonable steps are taken to protect the personal information 蜜桃视频 holds from misuse, interference and loss and from unauthorised access, modification or disclosure
• personal information is only used or disclosed for the primary purpose of collection unless an exception applies

6. Why 蜜桃视频 collects personal information

Why and how 蜜桃视频 collect personal information

6.1. 蜜桃视频 will only collect personal, sensitive (including health) information, if the information is reasonably necessary for one or more of its functions or activities.

6.2. The types of personal information collected depends on the relationship held and engagement with 蜜桃视频. 蜜桃视频 collects personal information by lawful and fair means.

蜜桃视频 collect information about:

• students
• parents, guardians, carers (Parents)
• job applicants and employees
• volunteers
• donors and members
• contracted service providers and suppliers
• visits to 蜜桃视频 websites
• members of the public who interact with 蜜桃视频

6.3. 蜜桃视频 collects personal information in writing, through technology systems or in conversations, visits to 蜜桃视频 offices or schools, directly from the individual or from another source where reasonably required such as Parents, contracted service providers or referrers. In some circumstances, 蜜桃视频 collects personal information from other sources, for example:

• from another 蜜桃视频 school or entity related to 蜜桃视频
• a third party, such as a contracted service provider providing services to 蜜桃视频
• information provided to a third party by an individual for the purpose of sharing it with 蜜桃视频
• information sharing entities authorised by law
• CCTV systems which are used in 蜜桃视频 premises to provide safe environments for staff, students and visitors.

6.4. Where individuals do not provide information requested to 蜜桃视频, it may affect their ability to access 蜜桃视频 schools, services and systems. For example, a 蜜桃视频 school may not be able to enrol or continue the enrolment of the student or permit the student to take part in a particular activity. 蜜桃视频 will inform you when this may affect your engagement with 蜜桃视频.

6.5. 蜜桃视频 may receive information about you even where it has taken no active steps to collect information. If permitted or required by law, 蜜桃视频 may keep records of this information. If not, we will destroy or de-identify the information where practicable, lawful and reasonable to do so.

7. What information is collected?

Types of personal information

7.1. The information 蜜桃视频 collects depends on how individuals interact with 蜜桃视频, the purpose of that interaction and the nature of the relationship with 蜜桃视频. 蜜桃视频 also uses specific Collection Notices in connection with the type of engagement.

8. How does 蜜桃视频 treat sensitive information?

Sensitive information

8.1. 蜜桃视频 will only collect Sensitive information (including health information) if it is reasonably necessary for its functions or activities, a permitted general or health situation exists, or where 蜜桃视频 has consent from the individual or their Parent (in the case of students).

8.2. Sensitive information will only be used and disclosed for the purpose for which it was collected, a directly related secondary purpose in limited circumstances, with your consent, or as required or authorised by law.

9. How we use and disclose information

Use or disclosure

9.1. 蜜桃视频 only uses or discloses Personal, including Sensitive information, under the following circumstances:

• for a purpose which you might reasonably expect is related to the primary purpose (except for sensitive or health information)
• where the individual has consented to the use or disclosure
• if 蜜桃视频 is permitted or required by law to do so.

9.2. 蜜桃视频 may use Personal information in the following ways:

10. Third parties

10.1. 蜜桃视频 may share Personal information (including Sensitive information) with third parties where it is necessary and appropriate for the purposes set out above including but not limited to:

• other schools and teachers at those schools, including a new school to which a student transfers to facilitate the transfer of the student, and schools within the same diocese where concurrent applications for enrolment are made to those schools
• government departments (including for policy and funding purposes)
• the Victorian Catholic Education Authority (VCEA), the archdiocese and parishes, other church related agencies / entities and schools within other dioceses, or other dioceses
• local parishes associated with the school/college
• medical and health practitioners
• people providing educational support and health services to the school, including specialist visiting teachers, health professionals, sports coaches, volunteers and counsellors
• fundraising organisations, venues and event organisers, marketing and communication agencies
• specialist advisory services including in human resources, child protection and students with additional needs) and providers of learning and assessment
• authorised agencies and organisations to whom 蜜桃视频 is required to disclose personal information for administrative, educational and research purposes including
  • the Australian Curriculum, Assessment and Reporting Authority (ACARA),
  • NAPLAN Test Administration Authorities
  • Victorian Curriculum and Assessment Authority (VCAA)
  • Nationally Consistent Collection of Data (NCCD) for quality assurance processes
  • participation in the Australian Early Development Census (AEDC) and government audits
• regulatory, investigative and law enforcement or government bodies such as to enable 蜜桃视频 and the school to discharge its responsibilities under child safety legislation, including Commission for Children and Young People (CCYP), Victorian Institute of Teaching (VIT) and Victoria Police.
• where a ‘permitted general situation’ as defined in the Privacy Act exists
• people and organisations providing administrative, technology, professional, and financial services to 蜜桃视频
• other providers of specific information management and storage systems and other information technology services to 蜜桃视频
• recipients of 蜜桃视频 specific publications, such as school newsletters and magazines
• financial institutions for payment processing
• referees whose details job applicants provide to 蜜桃视频
• Students’ Parents
• anyone you authorise 蜜桃视频 to disclose information to
• anyone to whom 蜜桃视频 is required or authorised by law to disclose the information, including child protection laws.

11. Associated legislation and schemes

11.1. 蜜桃视频 is an information sharing entity (ISE) in accordance with the Child Wellbeing and Safety (Information Sharing) Amendment Regulations 2020 (Vic.). This legislation broadens the circumstances in which 蜜桃视频 may share information to support the wellbeing and safety of children and students.

11.2. 蜜桃视频 maintains appropriate confidentiality when it provides information under legislated information sharing schemes, being Child Information Sharing Scheme (CISS) or Family Violence Information Sharing Scheme (FVISS)) or under the Terrorism (Community Protection) Act 2003 (Vic.)

11.3. Under the Notifiable Data Breaches (NDB) scheme, 蜜桃视频 must inform the Office of the Australian Information Commissioner and affected individuals of any data breach likely to result in serious harm to individuals whose personal information contained in the breach.

12. How we store personal information

Storage of Personal information

12.1. 蜜桃视频 may store Personal information in hard copy or electronically. 蜜桃视频 will store Personal information until no longer required, including where the law requires 蜜桃视频 to retain Personal information.

Security of Personal information

12.2. 蜜桃视频 have reasonable steps in place to ensure the protection of Personal information that it holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and access controls to electronic data.

12.3. These steps include:

• restricting access to information on 蜜桃视频 systems and local databases to a ‘need to know’ basis with access levels allocated to staff based on their roles and responsibilities
• ensuring all Staff are aware that they are not to reveal or share personal passwords
• ensuring storage of hard copy files containing personal and health information in lockable cabinets in lockable rooms. 蜜桃视频 restricts access to these files on a need to know basis
• implementing physical security measures around 蜜桃视频 premises to prevent break-ins
• implementing ICT security systems, policies and procedures designed to protect information storage on computer networks
• implementing human resource policies and procedures including a code of conduct, and policies for email and internet usage, information and records management designed to ensure that staff follow correct protocols when managing personal information
• undertaking due diligence with respect to third party providers, including cloud service providers, who may have access to personal information to ensure as far as practicable that they are compliant with the APP or a similar privacy regime.

Sending and storing information overseas

12.4. 蜜桃视频 may disclose Personal information about an individual to overseas recipients in certain circumstances where it is necessary to perform its functions and activities. For example, to facilitate a school student tour or similar, or in connection with any third-party cloud service provider. 蜜桃视频 may provide some limited Personal information to these service providers to enable them to authenticate users that access their services and provide technical support (e.g., services relating to email, instant messaging and education and assessment applications).

12.5. 蜜桃视频 may store Personal information in the cloud. This means information may reside on a cloud service provider’s server which may be situated outside Australia. Examples include Google, which provides GAFE including Gmail, and stores and processes limited personal information for that purpose.

12.6. 蜜桃视频 makes reasonable efforts to be satisfied about the security of any Personal information collected, processed and stored outside Australia, in connection with any cloud and third-party services. 蜜桃视频 will take reasonable steps to ensure cloud service providers are hosted in Australia or otherwise in countries with substantially similar protections as the APP.

12.7. For further information about locations where a school stores personal information using cloud service provides, please contact the principal of the school.

13. Access and correction of personal information

Access to and correction of personal information

13.1. Under the Privacy Act and the Health Records Act, an individual has the right to seek access to and or correction of any Personal information which 蜜桃视频 holds about them. There are some exceptions to access and correction rights which are set out in the applicable Act. For general inquiries about access and correction refer to the contact details below.

13.2. To make a request to access, update or correct any Personal information that a 蜜桃视频 school holds about you or your child, please contact the principal by email, post or telephone in the first instance. Refer to the school’s website for contact details or refer to the Student Collection Notice.

13.3. Individuals may seek access to Personal information held by 蜜桃视频 by contacting the 蜜桃视频 Privacy Officer. There may be occasions, however, when the Privacy Officer may refuse this access request. For example, where the release of the information would have an unreasonable effect on the privacy of others; where the release of the information may result in a breach of the school’s duty of care to the student, or in the case of employees, access to the employee record.

13.4. 蜜桃视频 may require verification of your identity and for you to specify which information you require. 蜜桃视频 may charge a reasonable fee for giving you access to personal information, but there is no charge for making a request or to correct Personal information. If the information sought is extensive, 蜜桃视频 will advise the likely cost in advance.

13.5. If 蜜桃视频 refuses a request, 蜜桃视频 will provide a written notice explaining the reasons for the refusal (unless, given the grounds for refusal, it would be unreasonable to provide reasons) and how to complain.

13.6. Specific Collection Notices also set out how an individual may access or correct their Personal information.

Mature minors

13.7. In certain circumstances, principal of the 蜜桃视频 school may assess a student as a “Mature Minor” in relation to their capacity to make decisions about consent, access or correction.

13.8. When requested by a student, the principal may, at their discretion, grant a student access to information held by the school about them or allow a student to give or withhold consent to the use of their personal information, independently of their Parents. This would normally only occur when the maturity of the student and /or the student’s personal circumstances warrant it. For further information regarding mature minor assessment, please consult 蜜桃视频 Legal.

14. Inquiries and complaints

14.1. For further information about how 蜜桃视频 manages the personal information it holds or if you wish to complain that you believe a breach of privacy has occurred, please contact the principal by email, post or telephone or the 蜜桃视频 Privacy Officer at:
蜜桃视频 Privacy Officer
蜜桃视频
PO Box 3
EAST MELBOURNE 8002
Phone 03 9267 0228
Email: legal@macs.vic.edu.au.

14.2. 蜜桃视频 will investigate any complaint and notify the individual of a decision in relation to the complaint as soon as practicable.

14.3. Individual can refer complaints to the Office of the Australian Information Commissioner (OAIC) or if they are not satisfied with 蜜桃视频’ decision in relation to the privacy complaint, or the OAIC can be contacted directly. Contact details are:
Office of the Australian Information Commissioner
GPO Box 5218 SYDNEY NSW 2001 Telephone: 1300 363 992
An online privacy complaint form is available from .

15. Roles and reporting responsibilities

Role	Responsibility	Reporting requirement
Principal	Ensure publication of this policy and related documents	Annual attestation to the Executive Director
General Manager, Legal 蜜桃视频 Corporate (蜜桃视频 Privacy Officer)	Report breaches of Australian Privacy Principles	Respond to privacy complaints Director, Governance and Legal
General Manager, IT	Report notifiable breaches of Cyber Security Policy	Executive Director Office of the Australian Information Commissioner

16. Definitions

Definitions for standard terms used in this Policy can be found in the Glossary of Terms.

Health information
Health information is a subset of sensitive information. It is information or opinion about the health (including illness, disability or injury) of an individual, an individual’s expressed wishes about the future provision of health services to the individual or a health service provided, or to be provided, to an individual. Health information also includes personal information collected during the provision of a health service. Health information is regulated in Victoria under the Health Records Act 2001 (Vic).

Mature minor
A mature minor is an individual in a 蜜桃视频 school who is assessed by the principal of that school to be a mature minor in all or some circumstances.

Personal information
Information or an opinion about an identified individual or an individual who is reasonably identifiable. It does not matter whether the information or opinion is true or not. It does not matter whether the information or opinion is recorded or documented, or not.

Sensitive information
Sensitive information is a type of personal information that is given extra protection and must be treated with additional care. It includes information or opinion about an individual’s racial or ethnic origin, political opinions, religious beliefs or affiliations, philosophical beliefs, sexual orientation or practices, criminal record, membership of a political association, professional or trade association, or trade union. It also includes health information and biometric information.

Student
Student means a person who is enrolled at or attends a 蜜桃视频 school.

Victorian student number (VSN)
A randomly generated 9-digit number assigned to all Victorian students as a unique identifier. Every student under 25 years of age is given a VSN when they first enrol at a Victorian education or training provider. The VSN allows education and training providers to record and monitor the enrolment of students in Victorian and to track student progress through their school age years and beyond, should they continue into vocational education and training (VET). The register of VSN is managed by the Victorian Curriculum and Assessment Authority (VCAA).

Updated April 2026
Next Review March 2030