Role Description/Criteria
Santa Maria College is a Catholic Girls鈥� Secondary School enriched with the tradition of the Sisters of the Good Samaritan catering for over 800 students from Year 7鈥�12. Authorised as an International Baccalaureate global school, Santa Maria College offers the Middle Years Program (Year 7鈥�10) as part of their contemporary approach to learning. Santa Maria College promotes the safety, wellbeing, protection and inclusion of all children and young people.
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At Santa Maria College, our vision of One Community, Three Villages embodies our commitment to educate young women now and into the future. Acutely aware of the interdependence between Faith, Learning and Wellbeing, our curriculum aims to naturally wed the IB Program and the values of the Good Samaritans.
We are seeking candidates looking for Full Time employment across 5 days per week: 8.00am-4.06pm.
About the Role:
Working under the direction of the Deputy Principal-Learning & Teaching. The Administration Officer/Personal Assistant is responsible for the day-to-day high-level administration and communication with staff, students and families, alongside assisting leadership with the efficient operation of the College. This role also serves and shares the role of First Aid Officer and Personal Assistant to the Deputy Principal-Learning & Teaching.
The Administration Officer/Personal Assistant works with discretion and confidentiality and is the first point of contact for monitoring communications and workflow to and from the DP office, coordinating meetings and appointments, document management, and preparation of information and correspondence.听
The Administration Officer/Personal Assistant presents a professional, warm, positive and welcoming presence, and will engage with the wider School community in a manner that brings credit to the school and to the office of the Deputy Principal.
In this role your duties and responsibilities consist of;
- provide administrative support and assistance to the Deputy Principal-Learning & Teaching听
- work with discretion, diplomacy and confidentiality听
- manage the Deputy Principal鈥檚 diary including scheduling/arranging meetings, booking meeting rooms email management, filing and records management
- manage initial telephone enquiries and requests to the Deputy Principal and redirect where appropriate听
- manage day to day correspondence and preparation of letters, emails, reports, presentations and other material as required听
- organise and facilitate internal and external functions听
- liaise promptly and efficiently with external organisations as required
- Maintain accurate records, databases and files.
- Meet weekly with the Deputy Principal to work through priorities
- Assist with Student Subject Selections via web preferences
- Assist with Academic Excellence Assemblies
- Assist with NAPLAN organisation
- Is the SIMON Reports Administrator
- Provide direct assistance to the VCE Leader for VASS Entry
- Organise VCE Examination Storage and assist with management of Exam Supervisors
- Support with other administrative tasks as required
About you
- confident in working autonomously and in a team setting to produce quality outcomes
- clear sense of initiative and personal accountability听
- exemplary interpersonal skills including negotiation, influencing, conflict resolution and active listening
- high level written and verbal communication skills including attention to detail and accuracy
- high level problem solving skills听
- excellent planning and organisational skills听
- effective time management skills and ability to prioritise workload efficiently
- confidence in providing information to students, parents, staff听
- confidence in assisting leadership staff and in managing sensitive information
- proficient in Google suite and the use of ICT for communication and record keeping
- proficient in organising and coordinating meetings and events听
- current Working with Children Check听
- current National Criminal History Record Check
- Level 2 First Aid and CPR Certificate (desirable)
- have genuine interest in the school, students and families within the School Community and able to develop cooperative working relationships.
Benefits
- Enjoyable and friendly work culture with a great team environment
- Employee Assistance Program to support mental health & wellbeing
- Smart Salary Packaging available
- Staff Functions, Celebrations and Events
- Commitment to Personal Development relevant to your role
If you think you have the right skills, values and passion that align to Santa Maria and looking to take the next step in your career, please review our full position description below and apply now by completing the attached Application Form alongside your resume and cover letter to christie.alki@santamaria.vic.edu.au. Please include your Qualifications.
We encourage you to visit our website for further insight into who we are at Santa Maria College.
Please get your applications in early. We reserve the right to interview and offer the position prior to the closing date.
All young people who come to Santa Maria College have a right to feel and be safe. We are committed to the safety and wellbeing of all young people. We are committed to providing a child safe and child friendly environment. We regard our child safety obligations and responsibilities with the utmost importance. All Staff are required to adhere to the College鈥檚 Child Safety Policy and the Child Safety Code of Conduct and be committed to the safety and wellbeing of children.
Application Procedure
Applications should be made in writing and forwarded via email to the HR Manager: christie.alki@santamaria.vic.edu.au